Programme Assistant, Berlin, Germany

• Organization: UNICEF - United Nations Children's Fund
• Country: Germany
• City: Berlin
• Grade: G-5
• Follow @UNjobs

Closing date: Friday, 26 August 2016

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Job no: 498656
Work type: Temporary Appointment
Location: Germany
Categories: Support: Programme
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Please note that we are only seeking German Nationals who are fluent in German and English.
Organizational Context and Purpose for the job
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children's rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society's most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
Purpose for the job
The programme assistant supports the respective section through providing a range of procedural, administrative, operational support in developing, implementing, executing and monitoring their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations. The TA position will report to the Country Coordinator, P5, Germany.
III. Key functions, accountabilities and related duties/tasks
Summary of key functions/accountabilities
Support to programme development, planning and execution.
Support to monitoring and reporting of programme results
Support in resource mobilization
Support in knowledge management and capacity building
1. Support to programme development, planning and execution.

• Compiles data and information on subject matters relevant to the work of the section to facilitate preparation of reports, working papers, and presentations.
• Prepares and maintains records pertaining to programme planning and development for his/her respective section.
• Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
• Arranges meetings, workshops and training courses pertaining to programme development, and provides support in making the necessary logistical arrangements.
• Following up on supply issues to ensure supplies for programme implementation are delivered in a timely and accurate manner.

2. Support to monitoring and reporting of programme results

• Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
• Monitors budgets and financial expenditures of the country office, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
• Conducting spot checks to implementing Partners
• Prepares and maintains records, documents and control plans for the monitoring of project/programme implementation.

3. Support in resource mobilization

• Compiles and organizes information and data pertaining to donors (both current and potential).
• Compiles and organizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds. Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.
• Supports the processing of contracts for consultants and external partners pertaining to the section.

4. Support in Knowledge Management and capacity building

• Gathers and shares information as needed in support of improving the processes and daily operations of the country office.
• Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by drafting necessary correspondence, compiling data reports and maintaining relevant records.

Impact of Results
The efficiency and effectiveness of support provided by the programme assistant to the development, implementation and monitoring of programs/projects facilitates the delivery of concrete and sustainable results for the country office, which in turn enhances the offices and UNICEF's capacity in helping the most vulnerable women and children.
Competencies and level of proficiency required (based on UNICEF Professional Competency Profiles)
Core Values

• Commitment
• Diversity and inclusion
• Integrity

Core competencies

• Communication (I)
• Working with people (II)
• Drive for results (I)

Functional Competencies:

• Analyzing (I)
• Learning & Researching (I)
• Planning and organizing (I)
• Following Instructions and Procedures (I)

Recruitment Qualifications
Education

• Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.

Experience

• A minimum of 5 years of progressively responsible administrative or clerical work experience is required.

Language Requirements

• Fluency in English and German required.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.