- Organization: UNOG - United Nations Office at Geneva
- Country: Switzerland
- City: Geneva
- Office: UN Office in Geneva
- Grade: P-4
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UN Office in Geneva | Palais des Nations | Geneva
Closing date: Monday, 22 August 2016
Posting Title: PROCUREMENT OFFICER (Temporary Job Opening), P4 (Temporary Job Opening)
Job Code Title: PROCUREMENT OFFICER
Department/ Office: United Nations Office at Geneva
Duty Station: GENEVA
Posting Period: 9 August 2016-22 August 2016
Job Opening number: 16-PRO-UNOG-64858-J-GENEVA (T)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
The temporary position is intended to fill the functions of short-term duration for a period of 364 days.
The duration of the appointment is subject to the availability of funds.
Candidates should have no expectation of any fixed-term appointment possibility after the end of this temporary assignment. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
Subsequent to the initial temporary appointment, new and successive temporary appointments may be granted for service in the same office or in a different office any number of times, for any duration, provided that the length of service does not exceed the period of 364 calendar days.
Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position.
A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further 'stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…' Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
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The expression 'Internal candidates', shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
For information on special post allowance, please refer to ST/AI/1999/17. The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
Organizational Setting and Reporting
This position is an Operational Expert position located in the Purchase and Transportation Section deployed to the Strategic Heritage Plan (SHP), Division of Administration. The incumbent will report to the Chief, Procurement and Contracts Unit, PTS with a functional reporting line to the Senior Administrative Officer, SHP.
Responsibilities
Within delegated authority, the Procurement Officer may be responsible for the following duties
- Plan, develop and manage all procurement and contractual aspects related to the SHP. Such activities could involve leasing, construction services, architecture, engineering and various specialized consultancy requirements.
- Serves as a senior procurement and contracting expert with responsibility for the world-wide procurement of a wide variety of supplies and services associated with the SHP contracts and procurement activities.
- Provides technical advice on procurement activities to the Chief, Programme Support Services and other SHP officials during all phases of the procurement cycle.
- Analyses and evaluates procurement requests, and in coordination with the requisitioner, ensures the appropriateness of technical and commercial specifications, including through revisions of relevant documents.
- Develops and prepares highly complex contracts for procurement of SHP- related commodities or long-range services; issues international tender invitations; evaluates responses to tender, and makes recommendations for finalization of purchases and award of contracts; signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee and/or the Headquarters Committee on Contracts for review and subsequent approval by the authorized official.
- Develops new tactical approaches to contracts, as well as new methods for their application, based on market research.
- Contributes to development of SHP procurement policies and procedures; develops standards and criteria for the evaluation of goods, services, supplier capacity, etc.
- Maintains under constant examination production patterns in exporting countries; evaluates the productive capacities and performance of manufacturers to identify supply sources.
- Establishes approaches for negotiations and conducts or coordinates all phases of negotiations with all concerned parties, including the negotiation of disputes arising from contracts.
PROFESSIONALISM
- Strong theoretical background and substantive knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations, especially in operations relating to construction contracting for large building type facilities or related logistics and infrastructure projects.
- Knowledge of construction/renovation projects including architecture, engineering, insurance, project management and estimating or quantity surveying components.
- Knowledge of leading-edge procurement methods and good negotiating skills.
- Knowledge of contract law and expertise in handling complex procurement and contract issues.
- Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing in particular in construction related areas.
- Ability to shape and influence agreements with requisitioning units and vendors.
- Ability to apply technical expertise to resolve a range of complex and/or sensitive issues/problems.
- Ability to develop procurement policies, procedures and new programmes.
- Knowledge of project management techniques.
- Shows pride in work and in achievements;
- demonstrates professional competence and mastery of subject matter;
- is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
- is motivated by professional rather than personal concerns;
- shows persistence when faced with difficult problems or challenges;
- remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Speaks and writes clearly and effectively.
- Listens to others, correctly interprets messages from others and responds appropriately.
- Asks questions to clarify, and exhibits interest in having two-way communication.
- Tailors language, tone, style and format to match the audience.
- Demonstrates openness in sharing information and keeping people informed.
- Works collaboratively with colleagues to achieve organizational goals.
- Solicits input by genuinely valuing others' ideas and expertise;
- is willing to learn from others.
- Places team agenda before personal agenda.
- Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
- Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Develops clear goals that are consistent with agreed strategies.
- Identifies priority activities and assignments; adjusts priorities as required.
- Allocates appropriate amount of time and resources for completing work.
- Foresees risks and allows for contingencies when planning.
- Monitors and adjusts plans and actions as necessary.
- Uses time efficiently.
- Takes ownership of all responsibilities and honours commitments.
- Delivers outputs for which one has responsibility within prescribed time, cost and quality standards.
- Operates in compliance with organizational regulations and rules.
- Supports subordinates, provides oversight and takes responsibility for delegated assignments.
- Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- Advanced university degree (Master's degree or equivalent) in business administration, public administration, commerce, engineering, law or a related field.
- A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
- A minimum of seven years of progressively responsible experience in procurement, contracts management, contracts administration or logistics and supply chain management in the public or private sector, of which five (5) years of experience directly related to first-hand procurement and/or contracting is required.
- Experience in the UN system is an advantage.
- Experience procuring construction related services is an advantage.
- Fluency in English (both oral and written) is required and knowledge of French is desirable.
- Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira.
Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations.
Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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