Finance and Budget Assistant, Bangkok, Thailand

• Organization: ESCAP - Economic and Social Commission for Asia and the Pacific
• Country: Thailand
• City: Bangkok, Thailand
• Office: ESCAP - Economic and Social Commission for Asia and the Pacific in Bangkok
• Grade: G-4
• Follow @UNjobs

 

Closing date: Monday, 1 January 2018

Posting Title: Finance and Budget Assistant, G4 (Temporary Job Opening)
Job Code Title: FINANCE AND BUDGET ASSISTANT
Department/ Office: Economic and Social Commission for Asia and the Pacific
Duty Station: BANGKOK
Posting Period: 12 December 2017-1 January 2018
Job Opening number: 17-FIN-ESCAP-90026-J-BANGKOK (T)
Staffing Exercise ID: N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Appointment against this post is on a local basis; candidates shall be recruited in the country or within commuting distance of the ESCAP office, irrespective of nationality and length of time the candidate may have been in the country. If no suitable local candidate is identified, candidates located elsewhere may be considered. The candidate is responsible for any expenses incurred in taking the relevant examinations at the duty station, and of any costs related to traveling and relocating to the duty station in the event of an employment offer.
This Temporary Job Opening (TJO) is open to both internal and external candidates, including staff members on temporary appointments. Priority consideration will be given to serving staff members holding Fixed-Term Appointments followed by those holding Temporary Appointments. Selection of an external candidate will be subject to exceptional approval.
This is a temporary position and will be available for five months initially. If selected, an internal candidate will be on temporary assignment to the post; an external candidate will initially be offered a temporary appointment. Any extension of appointment is subject to satisfactory performance and continued availability of the post.
Must have passed the United Nations Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices Away from Headquarters.
Organizational Setting and Reporting
The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote inclusive economic, social and environmental development and support regional cooperation and integration in the Asian and Pacific region. ESCAP's role as a regional development arm of the United Nations Secretariat is to support its membership, through its analytical, normative and technical cooperation, to respond to the development priorities and changing needs of the Asian and Pacific region.
This position is located in the Office of the Chief, Financial Resources Management Section, Division of Administration. The Finance & Budget Assistant reports to the Chief Finance Officer.
Responsibilities
Under the direct and overall supervision of the Chief Finance Officer, the incumbent is required to perform the following functions:

• Support in generating budgetary financing reports, including statistical/financial data for tables, charts and spreadsheets using office software and templates.
• Amends, rearranges and edits statistical tables. Ensures that departments/offices submitting documents/reports have provided the necessary information to adhere to established budget guidelines. Makes necessary follow-up with client departments on the above.
• Monitors electronic transmissions of documents (local and overseas) and determines appropriate recipients within the Section.
• Verifies and prepares payments to third parties, commercial entities, and individuals, with respect to settlement of vendor payments, travel claims and petty cash
• Prepares payments for final disbursement by Cashier and dispatches payment instructions and/or cheques to banks
• Examine and reconciles financial transactions and bank accounts in various currencies
• Maintains workload statistics for Section.
• Provides general administrative/secretarial support to the officers.
• Performs other duties as required.

Competencies

• Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent is required. Relevant first-level university degree in combination with one year of qualifying experience may be accepted in lieu of three years of required experience.
Certificate/ coursework/ training in accounting, finance or directly related fields is highly desirable.
Work Experience
A minimum of three years of progressively responsible experience in finance, budget, accounting, administrative services or related area is required.
Experience working with International Public Sector Accounting Standards (IPSAS), or other public accounting standards is desirable. Experience with an Enterprise Resource Planning (ERP) system is an advantage. Experience working with the UN system or multi-national organization is an asset.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Assessment
Qualified applicants may be evaluated through a competency-based interview and/or other assessment methods.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.