Senior Human Resources Assistant, Budapest, Hungary

• Organization: UNICEF - United Nations Children's Fund
• Country: Hungary
• City: Budapest
• Office: UNICEF GSSC Budapest
• Grade: G-7

UNICEF Global Shared Services Centre (GSSC) | Wesselényi u. 16 | Budapest 1077, Hungary

Closing date: Friday, 29 July 2016

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Job no: 496833
Work type: Fixed Term Staff
Location: Hungary
Categories: Human Resources, Support: Operations, G-7
If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments.
Purpose of the Position
Under the supervision of the Human Resources Specialist/Officer, the incumbent of the post will provide functional and technical guidance of end-users of UNICEF's electronic/online Human Resources Systems in managing complex Human Resources processes and relevant personnel actions. Within the delegated authority, the incumbent will review and approve transactions and related personnel actions. The incumbent will provide technical support to the enhancement and maintenance of SAP-HR globally as well as quality assurance in the GSSC.
Key Accountabilities and Duties & Tasks
1. Provide support to SAP-HR and other online HR system users.

• Train, coach and mentor HR Assistants globally in the processing and approval of personnel actions.

2. Review and approve transactions and related personnel actions.

• Assist the supervisor in monitoring the work of G5/G6 staff and; approving transactions and related personnel actions processed by them within the delegated of authority.
• Review and process requests for entitlements and exceptions to the Staff Rules and Regulations.

3. Responsible for the coordination of complex personnel actions in SAP-HR and other online HR systems.

• Rescind, cancel/delete and fix actions errors before and after payroll runs.

4. Coordinate with Payroll Unit.

• Ensure timely actions on staff data corrections prior to the monthly payroll cut-off dates.

5. Work closely with ITSS to take corrective actions in all relevant systems.

• Propose enhancement to ensure system convergence and compliance with evolving Human Resources rules and policies.

6. Liaise with ITSS on updating configurations, as well as enhancements and upgrades to Human Resources Systems.

• Responsible for testing systems to ensure that all technical and functional requirements, including compliance with Rules and Policies are met prior to moving to production systems.

7. Liaise with Finance focal point.

• Ensure timely action on fixes/corrections to position records.

8. Assist Supervisor with Quality Assurance.
Qualifications of Successful Candidate

• Completion of secondary education (i.e. high school diploma) is a minimum requirement. University level courses in human resources and/or business administration is desirable.
• Advanced knowledge in the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint) is required.
• Previous hands-on experience in planning, organizing and delivering administrative support services is highly desirable.
• Minimum of seven (7) years of relevant work experience* in human resources is required.
• *A completed university degree from an accredited institution (i.e. degree certificate in-hand) will be counted towards the minimum work experience requirement
• Work experience with a development organization is an asset.
• Knowledge of UN/UNICEF'S rules, regulations and procedures is considered an asset.
• Fluency in English (verbal and written) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset.
• Knowledge of the local language of the duty station is highly desirable.

Non - Hungarian citizens must be in possession of a work permit or be nationals of the EU* countries.
Please note that
General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements as these are not the organization's responsibility.
Austria, Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and the United Kingdom.
Remarks
This is a re-advertisement. Candidates applied before should not re-apply.
Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile and submitting your application on our web site.
Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted.
Please note that this is a mass recruitment campaign for the newly established GSSC Office in Budapest, Hungary.
Based on the Organization's requirements of services at the time of appointment, contracts' durations may range from five and a half months up to one year. Upon completion of this initial fixed-term contract, extension will be subject to satisfactory performance, continued requirements of services, availability of funds and medical clearance by the UN Medical Director in New York.
Monthly emoluments will be made in the local currency, the Hungarian Forint.
Onboarding dates will be determined on a case by case basis contingent on the business needs of the center.
Successful candidates may be expected to assume their new duties within thirty (30) days from the acceptance of the offer of appointment.
This Vacancy Announcement entails multiple positions in the Human Resources Administration Section within the GSSC Office as follows

• Senior Human Resources Assistant (Maintenance)
• Senior Human Resources Assistant (Off-Boarding)
• Senior Human Resources Assistant (On-Boarding)

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
Advertised: Jul 12 2016 Central Europe Standard Time
Application close: Jul 29 2016 Central Europe Standard Time