Job Opportunity at GJB Group of Companies, Personal assistant

EMPLOYER: GJB GROUP OF COMPANIES
Job Position: Personal assistant
Job requirements:  Higher education

• Minimum of 3 years experience in position.
• Excellent interpersonal and communication skills.
• Business communication
• Proven experience in office management and administrative and organizations

skills.

• Ability in flexible working hours.
• Fluent in spoken and written English
• Excellent computer skills (Ms word, Excel, Internet etc )

Job descriptions:

• Organizing Chairman weekly & monthly schedule.
• To Co-ordinate staff/board, residential and meeting arrangements.
• Keeping files orderly, documentation and achieving documents.
• To develop, maintain and review administration systems to achieve maximum efficiency.
• To professionally represent the Company at sector network event.
• Taking action points, preparing papers for meetings.
• Typing documents.
• Conducting research.
• Delegating works in your boss’s absence.
• Managing and reviewing filling and office systems.
• Sourcing and ordering stationary and office equipments.
• Drafting communications on your boss behalf.
• Managing projects.
• To draft speeches, articles, briefings and projects proposals as requested by Chairman.
• To maintain the complaint file and insure all complaints are responded to within target timescales,
• Planning, organizing and managing events.
• Co-ordinate all the transportation needed for business or personal purpose, accompany Chairman for the business trip as necessary,
• Administrative duties
• Interdepartmental communication and reporting preparation of outgoing docs,  If and when requested, organizing meetings, presentation and keeping meetings minutes.
• Coordinating Company guests arrival and guest departure (handling hotels reservation through travel agencies, hotel accommodations ,issuing tickets with appropriate control, filling and expense the report to finance department)
• To maintain and organize the Chairman’s diary, filling system and all other relevant areas necessary.
• To support Chairman’s proposals and his projects through research, consultation and team management.
• To ensure the effectiveness management and update of all relevant database.
• To respond to all queries from senior management to the board members effectively.
• To be professional and approachable all the time.

If you qualify for the post please send a cover letter and your CV of not more than 2
pages to os@gjbfarming.com

SEND YOUR APPLICATIONS BEFORE:
DATE: 28/07/2016
TIME: 12:00pm NOON