Finance Specialist, Washington

• Organization: WHO - World Health Organization
• Country: United States
• City: Washington, United States
• Office: Regional Office for the Americas of the World Health Organization

 

Closing date: Thursday, 1 November 2018

Finance Specialist - ( 1805124 )
Grade : P2
Contractual Arrangement : Temporary appointment under Staff Rule 420.4
Contract duration : 11 months (renewable up to 24 months, subject to availability of funds & satisfactory performance)
Job Posting : Oct 18, 2018, 4:13:18 PM
Closing Date : Nov 1, 2018, 10:59:00 PM
Primary Location : United States-Washington, D. C.
Organization : Financial Resources Management
Schedule : Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.
OBJECTIVE OF THE OFFICE/DEPARTMENT
This requisition is for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)
The Department of Financial Resources Management (FRM) oversees the financial transactions of the Organization by establishing its financial regulations and rules, as well as the accounting policies and procedures; processes the disbursements of funds; prepares the financial statements of the Organization including the reporting of regular funds and extra-budgetary funds; monitors the inflow of funding and utilization of these resources; is responsible for investments and banking, financial analysis, the monitoring of the cost centers' financial administration; payroll, pension, taxes, Staff Health Insurance, and the processes and systems involved with FRM's area of responsibility.
DESCRIPTION OF DUTIES
Under the general supervision of the Director, Financial Resources Management, (FRM), and the direct supervision of the Treasurer and Senior Advisor, (FRM/FS), the incumbent could be responsible for the following assigned duties:
a) Financial Reporting: Prepare monthly financial reports, including reports to Member States and donors for grants and procurement mechanisms; prepare official documents, speeches and PowerPoint presentations to be presented at the governing bodies;
b) Accounting: Prepare operational accounting transactions under relevant business processes including Payroll and Staff Health Insurance; support the monthly and annual financial closure; support the preparation of the annual Financial Report of the Director; review and reconcile ledger accounts in accordance with compliance requirements; liaise with counterparts in cost centers to resolve outstanding issues;
c) Audit Liaison: Liaise with oversight entities and Country Offices regarding internal and external audit activities; maintain the database of oversight activities and recommendations; Prepare responses and management reports on oversight activities;
d) Treasury: Support Treasury and investments, accounting and reporting for Assessed Contributions; record exchange gains and losses from banking transactions; analyze and record monthly results for investments; prepare Quarterly Treasurer's Report and other relevant documentation for the Investment Committee;
e) Program Administrator: Administer the corporate credit card programs (Purchasing and Travel cards); prepare monthly accounting integrations; analyze and liaise with cardholders on outstanding issues;
f) System Configuration: Participate in testing of new PMIS releases; review financial enhancement releases and identify impact on processes; ensure policies and procedures are fully documented and kept up to date;
g) Budget Management: Support the elaboration and control of the Department's biennial work plan (BWP);
h) Other duties as assigned.
REQUIRED QUALIFICATIONS
Education
:
Essential: A bachelor's degree in Accounting, Finance or Business Administration from a recognized university.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org/search/default.asp and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.
Experience
:
Essential: Five years of combined national and international experience in a variety of corporate financial functions in the private or public sector.
Desirable: Experience working with Workday Financial Management Modules would be an asset. Experience working with International Public Sector Accounting Standards
SKILLS
:
PAHO Competencies:

• Intrainstitutional Action: Operates in a fair, consistent and equitable manner, and displays such behavior by example. Ensures that the mission and the values of the Organization as well as the setting in which projects will be carried out are the drivers in one's technical work. Understands the results required and performs to that standard. Behaves consistently in accordance with the Code of Ethics of the Organization.
• Analysis, Synthesis, and Forecasting: Takes or organizes individual and collective action after analyzing situations on the basis of the available evidence and knowledge. Continuously analyzes the evolution of situations in an area of work and makes suggestions to adjust or confirm the decisions necessary to implement required actions. Is capable of anticipating the implications of an analyzed situation between six months to one year ahead.
• Teamwork: Encourages team members, adds significant contribution when participating in internal and external work teams, and leads through personal example the virtues of team success--collaboration, trust, transparency and joint responsibilities. Builds and maintains mutually beneficial productive interpersonal relations based on trust, inside and outside the Organization. Keeps every team member informed as well as shares relevant and useful information.
• Service Orientation: Corrects the client's problems promptly and without confrontation. Is helpful when client (internal or external clients) is going through a critical period.
• Communication: Actively engages in conversation with the key players in a multicultural environment both within and outside the Organization. Develops a network of appropriate contacts inside and outside PAHO to gain and disseminate information to raise awareness of PAHO's activities and achievements, and to build alliances. Takes into consideration the multicultural differences within the Organization and the distinct needs and opportunities for communication presented by different external stakeholders and audiences.
• Continuous Learning: Takes concrete steps on one's own initiative to keep up-to-date on the most recent trends in knowledge in the area of work. The knowledge and achieved experience is shared with others. Is aware of other industries or organization's best practices and applies them.
• Accountability: Identifies, in conjunction with management, specific activities, processes jobs that require defined accountability, linking them to accountability strategies and objectives. Revises periodically progress made in the established work plan with his/her supervisor. Constantly reaches their objectives.

Technical Expertise:

• Expertise in financial accounting and reporting, including experience in reviewing and consolidating various financial reports into executive level reports, and preparing a comprehensive analysis of status, variances, and future scenarios.
• Ability to apply accounting theory and principals to financial operations; establish and monitor internal controls to ensure the correct application of accounting theory;
• Knowledge of current best practices in financial accounting and management, with specific emphasis on IPSAS, internal control environment, oversight practices, and the development of policies and procedures.
• 
  
• Analytical skills in the review and evaluation of projects, proposals and alternative scenarios. Ability to establish and maintain collaborative relationships within and outside traditional financial functions and within a multi-cultural environment.
• Ability to prepare and deliver training materials and programs.
• Ability to work with limited guidance.
• Strong professional writing and editing skills in English or Spanish, including the development and maintenance of operations manuals, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.

Languages:
Very good knowledge of English or Spanish with a working knowledge of the other. Knowledge of French and/or Portuguese would be an asset.
IT Skills:
Demonstrated ability to effectively use a computer and programs such as Word, Excel, PowerPoint, SharePoint and Outlook. Experience with complex ERP systems particularly with regard to financial, accounting, and/or administrative operations.
REMUNERATION
Monthly Salary
: (Net of taxes)
US$3,872.67
Post Adjustment
:
US$1,824.03 This amount is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.
ADDITIONAL INFORMATION

• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.
• For information on PAHO please visit: http://www.paho.org
• PAHO/WHO is committed to workforce diversity.
• PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
• All applicants are required to complete an on-line profile to be considered for this post.

Finance Specialist, Washington