Accountant, Nairobi, Kenya

• Organization: International Livestock Research Institute (ILRI)
• Country: Kenya
• City: Nairobi, Kenya
• Office: ILRI Nairobi
• Follow @UNjobs

 

The International Livestock Research Institute (ILRI) seeks to recruit an Accountant to provide quality and efficient service for the unit's clients (programmes and other units).

ILRI works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 15 CGIAR research centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa. www.ilri.org

Responsibilities

1. Prepare payments, perform account reconciliations and invoicing;

• Timely processing of payments: Travel & project advances, claims payable, consultants, staff personal accounts withdrawals, insurance premiums, payroll deductions;
• Timely posting of ALL supplier invoices- checking documentation for completeness, accuracy, approvals as per policy, matching and input of supplier invoices
• Reconcile goods and other services supplier ledger balances to supplier statements;
• Maintain an updated register to track movement of all the invoices received in the Institute until paid and filed;
• Ensure VAT exemption applications are made on time and submitted to suppliers. Manage the VAT account; ensuring timely follow-up of VAT certificate & dispatch;
• Analysing outstanding supplier commitments. Print withheld invoices report for review by the Finance Officer. Prepare and circulate a monthly report of all supplier payments made.
• Manage vendors list - review supplier accounts (at the minimum, bi-annually) and recommend de-activation of accounts that have been inactive for the last 6 months;
• Ensure prepayments are reconciled and cleared on time

2. Staff Accounts maintenance

• Maintenance of staff accounts that reflect correct position with respect to staff transactions;
• Carry out monthly aging routine for staff accounts and make relevant recommendations;
• Carry out monthly allocation of staff accounts and ensure relevant adjustment journals are passed. Processing staff TA's, Travel Expenditure Report (TER's) & Project/workshop expenditure reports;

3. Ensure donor receivables & payables are reconciled to the GL, by ensuring cash received is identified on time and posted in the system;

4. Ensure provisions for bad debts are done as per policy;

5. Ensure project fixed assets have been properly allocated.

6. Assist Manager is the processes of Due Diligence and review of partnership agreements;

7. Assist with Full Cost Recovery and donor reporting verification

8. Provide additional support on demand to the clients of the unit

9. Help other unit members to learn and excel in their work

Requirements

• Bachelor's degree in Business or Finance
• Professional technical skills desired: CPA (K) or ACCA qualification
• Minimum 3 years' experience in Finance - preferably with donor-funded organizations;

Terms of Appointment

This is a Nationally Recruited Staff (NRS) position based at ILRI's Nairobi campus. It is open to Kenyan nationals only. The position is on a 3 year contract, renewable subject to satisfactory performance and availability of funding.

Job Level

This position is at job level 2C and open to Kenyan nationals only. ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances for ILRI's Nationally Recruited Staff.

How to apply: Applicants should send a cover letter and CV expressing their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate's professional qualifications and work experience to the Director, People and Organizational Development by clicking on the '' tab above before 22 January 2018. The position title and reference number REF: CSF/01/2018 should be clearly marked on the subject line of the cover letter.

We thank all applicants for their interest in working for ILRI. Due to the volume of applications, only shortlisted candidates will be contacted.

ILRI does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). ILRI also does not concern itself with information on applicants' bank accounts.

To find out more about ILRI visit our websites at http://www.ilri.org

To find out more about working at ILRI visit our website at http://www.ilri.org/ilricrowd/

ILRI is an equal opportunity employer.