JOB VACANCY: Human Resources Assistant, New York

• Organization: DFS - Department of Field Support
• Country: United States
• City: New York, USA
• Office: DFS New York
• Grade: G-6
• Follow @UNjobs

 

Closing date: Friday, 8 December 2017

Posting Title: Human Resources Assistant, G6
Job Code Title: HUMAN RESOURCES ASSISTANT
Department/ Office: Department of Field Support
Duty Station: NEW YORK
Posting Period: 9 November 2017-8 December 2017
Job Opening number: 17-HRE-DFS-88369-R-NEW YORK (O)
Staffing Exercise ID: N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice

• This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test in English at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.
• This post is financed by the Support Account for Peacekeeping Operations. Extension of appointment will be subject to budgetary approval.
• Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
• Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Organizational Setting and Reporting
The Department of Field Support (DFS) is mandated to provide strategic support for the administrative, logistics and technology requirements of all United Nations field missions, including peacekeeping operations and political offices.
The position is located in the Asia and Middle East Section (AMES), Field Personnel Operations Service (FPOS), Field Personnel Division (FPD), Department of Field Support (DFS). The Human Resources Assistant will report to the Desk Officer and the Chief of Section.
Responsibilities
Within delegated authority, the Human Resources Assistant will be responsible for the following duties: Recruitment and placement

• Researches and provides accurate information to Human Resources Officers and Senior Managers on human resources staffing issues.
• Oversees and provides expert advice to missions and Service Centres in exercising delegated authorities and responsibilities in the recruitment and placement of staff.
• Provides guidance on human resources entitlements, emoluments, rules and regulations, administrative procedures, mission mandates and local conditions (travel and on the ground), safety and security and basic knowledge of the political and geographic area of responsibility.
• Drafts correspondence on the full range of staffing related issues and for supporting Human Resources Officers as required.

Administration of entitlements

• Provides advice on application of policies, regulations, and rules.
• Reviews and seeks OHRM support on exceptions to policies, regulations, and rules.
• Provides guidance to missions on human resources entitlements, emoluments, rules and regulations, administrative procedures, mission mandates, and local conditions.
• Monitors issues on conditions of service of staff and advises the supervisor of any developments.

Classification

• Provides advice and answers general queries on classification procedures and processes.
• Assists in providing documentation and background materials relating to classification appeals.

General

• Conducts research on precedents, policy rulings and procedures.
• Establishes service delivery standards; monitors deadlines to achieve performance targets related to the provision of key services; and ensures adequate monitoring of delegated HR transactions in missions and Service Centres.
• Ensures daily logging and tracking of service requests.
• Provides regular status reporting to management on both pending and completed cases.
• Prepares special reports, monitors strategic and operational HR indicators, and participates in special human resources projects.
• Supports the mission in their operational workforce planning activities and in the review of staffing aspects of budget submissions; provides operational and strategic inputs.
• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; performs budget. preparation, input monitoring and implementation in Umoja, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
• Keeps abreast of developments in various areas of human resources.
• Prepares written response to queries concerning HR related matters and maintains records for future reference.
• Trains and provides supervision to new and lower-level staff in the unit.
• Performs other duties as required.

Competencies

• Professionalism: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Proficiency in using standard computer applications and working knowledge of HR IT Tools (SAP based ERP system), such as Umoja and the Inspira recruitment tool. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent.
Work Experience
A minimum of seven years of progressively responsible experience in human resources management, administrative services or related area is required. Experience in human resources management in support of field operations is desirable. Experience in the application of rules and regulations as they relate to administration of entitlements in an international organization is desirable. Experience with human resources ERP systems based on SAP, Oracle/PeopleSoft or other similar ERP platforms is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of other UN official languages is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.