Budget and Finance Assistant, Nairobi, Kenya

• Organization: WHO - World Health Organization
• Country: Kenya
• City: Nairobi, Kenya
• Office: WHO Nairobi

 

Closing date: Sunday, 15 April 2018

Grade: G6

Contractual Arrangement: Fixed-Term Appointment

Contract duration: Two Years (02)

Job Posting: Mar 30, 2018, 3:04:19 PM

Closing Date: Apr 15, 2018, 11:59:00 PM

Primary Location: Kenya-Nairobi

Organization: AF/WHE WHO Health Emergencies Programme (WHE)

Schedule: Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.

Background and Justification

Purpose of the Position

Within the WHE Programme, to provide direct support and services to Budget Centres/Programme Managers/ Technical Units in the area of workplan management and budgeting functions.

Objective of the Programme and of the immediate Strategic Objectives

The mission of WHO's Health Emergencies Programme is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and DRAFTDRAFTPosition Description – Professional recovery to affected populations. The Programme brings together and enhances WHO's operational, technical and normative capacities in outbreaks, emergencies and risk analysis to address all health hazards across the risk management cycle in a predictable, capable, dependable, adaptable and accountable manner. The Programme is designed to operate within the broader humanitarian and emergency management architecture in support of people at risk of, or affected by, outbreaks and emergencies, consistent with ways that strengthen local and national capabilities

Summary of Assigned duties

(Describe what the incumbent has to do to achieve

1.Act as the focal point for budget and finance matters, respond to queries, escalate actions and report difficult issues to the Management Officer.

2.Provide information and guidance on the application of WHO rules, policies and procedures and nsure correct application of policies and procedures and contribute to the improvement of existing procedures.

3. Monitor compliance, analyze and report on areas covering but not limited to the funding situation and gaps, planned costs and rates, donor agreements, travel costs, communication costs, private calls, overtime, hospitality, procurement contracts including APWs and Consultants, staff costs and invoices on hold. Provide support for audit matters.

4. Provide guidance and support for operational planning to the various departments and manage workplan creation for the office, ensuring the operationalization of guidance documents and solve GSM issues.

5. Manage workplans and assist with the management of other workplans when needed.

6. Perform other related duties including replacing and backstopping as required.

Compétences

Décrire les compétences essentielles, gestionnaires et d'encadrement requises – voir le modèle des compétences de l'OMS – en les listant par ordre de priorité, à commencer par les plus importantes.

1. Producing resultats.

2. Teamwork

3. Setting an example

4. Moving forward in a changing environment

5. Knowing and managing yourself

Skills

• Demonstrated skills and experience in budget, finance and procurement with the ability to produce and analyze data and recommend appropriate actions.
• Sound judgment to detect shortcomings and anomalies and ability to recommend remedial actions in line with WHO financial rules and regulations.
• Very good knowledge and skills in the use of ERP systems.
• Ability to work under pressure and to meet tight deadlines. Sound judgment, integrity and tact in dealing with others.
• Good communication (written and oral) and interpersonal skills.
• Good knowledge of the WHO or UN administrative rules, regulations and policies, including changes due to IPSAS implementation.

Education Qualifications

Essential

• Completion of secondary school education.

Desirable

• A diploma or degree in Accounting, programme management or related

Expérience

Essential

• At least eight years' of practical experience relevant to the position, with increasing levels of responsibility and experience.

Désirable

• Experience in an institution of the United Nations system or in an international or multinational organization would be an advantage

Languages

Essential

• Expert knowledge of English

Desirable

• Intermediate knowledge of French

Other skills

• Good knowledge of computer management in an ERP (Oracle) environment and standard Microsoft Office applications, particularly EXCEL