Records Management Officer

TIB Corporate Bank Limited (CBL) is a designated Commercial Bank subsidiary of TIB Development Bank limited. It was formed from the hived-off commercial banking activities of the restructured Tanzania Investment Bank Limited. The bank is fully fledged to operate as a Commercial bank, with powers to receive and accept deposits, make collections/invest, lend money and conduct any other related commercial banking services required for its primary corporate clientele and general public.

The bank hereby invites applications from suitable, qualified and skilled persons to fill the following available vacancies.
Job Vacancy: Records Management Officer
Job Purpose

1. The Job Holder will work in the Human Resources Department and report to the Manager, Human Resources.
2. He/she will be involved in all matters related to Records Management including implementation of the Records Management Policy, reviewing the reliability and integrity of records, maintenance of all records and providing support to functional units in managing their records effectively .

Key Responsibilities

• Advise management on appropriate records management system as well as creation, maintenance and use of electronic records.
• Maintain a comprehensive file classification scheme and indices for bank’s records.
• Provide technical support in the review and maintenance of the records management system for proper management of records created through electronic media.
• Design and maintain rules and regulations which define access to the records center and retrieval of records.
• Ensure that departmental records management staffs are familiar with the procedures regarding the effective management of the records.
• Advise appropriate technologies for selected bank records and developing an appropriate management policy and procedures.
• Ensure that records retention and disposal schedules are regularly updated and complied.
• Verify the authenticity and origin of records material and appraising for retention.
• Ensure that proper storage facilities of records in all forms are put in place and control the security of all confidential mail.
• Maintain paper and electronic records of all transactions according to procedures.
• Provide direction and supervision of dispatch services in so far as the movement of mail, files and related documents are concerned.
• Perform any other related duties as may be assigned by the Supervisor from time to time.

Qualification, Knowledge and Experience

Essential

• Diploma in Degree in Records Management.
• Possession of a Degree will be an added advantage .
• At least 3ryears relevant experience in its related field
• A good knowledge of principles of Records Keeping.
• High level of integrity.
• Ability in handling multiple tasks in a busy office.
• Good communication and interpersonal skills.
• Must be a team player and very self-motivated
• Must be computer literate

Preferred

• Ability to maintain confidentiality of information.
• Ability to maintain both paper and electronic records effectively.
• Ability to process files ‘classification scheme and indices.

REMUNERATION
TIB Corporate Bank Limited offers an attractive remuneration package, career development opportunities and an excellent working environment.
HOW TO APPLY:
Qualifying candidates should apply in writing to or lodge their applications at the address below, enclosing:
1.An application letter showing how they meet the post’s requirements.
2.Comprehensive curriculum Vitae.
3.Copies of relevant certificates and awards.
4.Contact address including telephone number(s) and/or email address(s) if available.
5.Names and full addresses of three referees.

Closing date is 5th October, 2015.

MANAGING DIRECTOR,’
TlB Corporate Bank Limited,
Samora Tower – 7th Floor,
Samora Avenue/Bridge Street,
P.O. Box 9102,
Dar es Salaam.
Te’l: +255 222 922333

Details Source: Daily News, 23rd September 2015